E&TC / ECE · RFID, smart card and biometric · Final year project
RFID Token Based Appointment Calling System
An automatic token calling system for clinics and offices. Patients get an RFID token, and the system calls tokens in order on an LED display, avoiding manual errors.
What is the RFID Token Based Appointment Calling System project?
An automatic token calling system for clinics and offices. Patients get an RFID token, and the system calls tokens in order on an LED display, avoiding manual errors.
Key facts
- Type
- Final year project · Intermediate
- Suitable for
- Diploma capstone and B.E / B.Tech final year
- Build time
- 4 to 6 weeks
- Estimated component cost
- ₹2,100 – ₹3,100
- Guidance from
- ₹9,999 (Hardware / IoT Final Year)
How the RFID Token Based Appointment Calling System works
- 12 V power adapter / step-down transformer supplies the circuit; a regulator gives the controller and sensors a steady 5 V.
- The 4×4 matrix keypad lets the user enter a PIN, amount or settings.
- The ATmega328P microcontroller with base board is the brain of the circuit: it samples the sensors, compares readings with set limits and switches the outputs.
- The RFID reader with tags reads the unique ID of an RFID card or tag held near it so the system can identify the user or item.
- The LEDs indicate status.
- The Buzzer gives an audible alert.
Block diagram
Inputs
4×4 matrix keypadController
ATmega328P microcontroller with base boardCommunication
RFID reader with tagsOutputs
LEDsBuzzerComponents list and cost
Typical prices from Indian online stores and electronics markets (Lamington Road, Budhwar Peth, SP Road). Buy from one store where you can to save on shipping.
| Component | Qty | What it does | Approx. cost |
|---|---|---|---|
| ATmega328P microcontroller with base board | 1 | Is the brain of the circuit: it samples the sensors, compares readings with set limits and switches the outputs. | ₹350 |
| 4×4 matrix keypad | 1 | Lets the user enter a PIN, amount or settings. | ₹90 |
| RFID reader (RC522) with tags | 1 | Reads the unique ID of an RFID card or tag held near it so the system can identify the user or item. | ₹220 |
| LEDs (assorted) | 1 | Indicate status. | ₹20 |
| Buzzer | 1 | Gives an audible alert. | ₹20 |
| 12 V power adapter / step-down transformer | 1 | Supplies stable low-voltage power from the mains. | ₹250 |
| Passive components, PCB and wiring kit | 1 | Resistors (assorted), capacitors (assorted), PCB / breadboard and cables, connectors and jumper wires. | ₹310 |
| Wiring, PCB, soldering and enclosure | 1 | Project overhead | ₹450 |
| Demo model base / mounting board | 1 | Project overhead | ₹500 |
| Testing spares and replacements | 1 | Project overhead | ₹300 |
| Estimated total | Varies with brand, quality and city | ₹2,100 – ₹3,100 |
Prices are estimates for budgeting. We confirm the bill of materials when your design is frozen, and components are charged at actual cost with bills.
How much does this project cost?
| Option | What you get | Cost |
|---|---|---|
| Components only | You buy the parts and build it yourself | ₹2,100 – ₹3,100 |
| Hardware / IoT Final Year | Working model or guided build, Circuit diagram and bill of materials, Firmware / code with explanation | from ₹9,999 + components |
| Capstone Project (CPE) | Working project or model, Black book in MSBTE format, Step-by-step explanation | ₹9,999 + components |
| Diploma ITR | 100% working source code, Project report PDF, PPT | ₹1,999 + components |
No GST and no hidden charges. Use the cost calculator for a quote with your deadline and add-ons, or see all plans.
Download the project brief (PDF)
Summary, working, components and cost and viva questions on one branded PDF to show your guide or team. To get it developed, contact us on WhatsApp.
What you submit with this project
- Working model with circuit diagram and program code
- Project report or black book in your university's chapter order (block diagram, circuit, calculations, results)
- Presentation for the review and final viva
- Synopsis for topic approval, if your college asks for one
E&TC / ECE viva questions on this project
What is the aim of the RFID Token Based Appointment Calling System project?
An automatic token calling system for clinics and offices. Patients get an RFID token, and the system calls tokens in order on an LED display, avoiding manual errors.
Explain the working of your project in short.
12 V power adapter / step-down transformer supplies the circuit; a regulator gives the controller and sensors a steady 5 V. The 4×4 matrix keypad lets the user enter a PIN, amount or settings. The ATmega328P microcontroller with base board is the brain of the circuit: it samples the sensors, compares readings with set limits and switches the outputs. The RFID reader with tags reads the unique ID of an RFID card or tag held near it so the system can identify the user or item.
Why is a microcontroller used in this project?
A microcontroller combines a CPU, memory and I/O pins on one chip, so a single low-cost IC can read sensors, make decisions in code and control loads without a computer.
How does the controller read a matrix keypad?
It drives one row LOW at a time and reads the columns. A key press connects a row to a column, so the row-column pair identifies the key with only 8 pins for 16 keys.
How does RFID work?
The reader produces a 13.56 MHz (or 125 kHz) field that powers the passive tag through induction. The tag replies with its stored unique ID, which the controller compares with its list of authorised IDs.
Why is a resistor connected in series with an LED?
It limits the current to a safe value (about 10–20 mA). Without it, the LED would draw too much current and burn out. R = (supply voltage − LED voltage) ÷ current.
What is the difference between an active and a passive buzzer?
An active buzzer has a built-in oscillator and beeps on DC. A passive buzzer needs a square wave from the controller, which allows different tones.
Explain the block diagram of your project.
The input section senses the real-world quantity, the ATmega328P microcontroller with base board processes it according to the program, and the output section acts locally and sends the data or alert wirelessly. The power supply section feeds every block.
Which communication protocols are used between the modules?
SPI for the RFID reader or radio module. Each protocol was chosen because the module supports it and it uses the fewest pins.
What is the operating voltage of the circuit?
The controller and most sensors work at 5 V (ESP boards and some modules at 3.3 V). A 12 V adapter powers the board, and a regulator steps it down. Motors and relays get their own supply line so they do not reset the controller.
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